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For Home Builders

Maximize every
rebate dollar.

RebatePros validates your data, applies every agreement’s rules and finds the gaps, so you capture more for less effort.

▶Watch how it works
Q3 rebate run
Sample data
1 · Import
2 · Rules
3 · Gaps
4 · Submit
Import closings
Every division, any format, checked on the way in.
Q3_closings.xlsx
Uploading
1,284 homes · 6 divisions
✓ Imported
3 rows with bad dates or plan codes
✓ Fixed
Import validated
Apply product usage rules
Plan 2140 · 1418 Cedar Bluff Ln
✓ Water heater
✓ Range
✓ Dishwasher
✓ Furnace
✓ Windows
✓ Shingles
✓ Faucets
+7 more
14 products matched to 9 agreements
Gap analytics
Usage by category against your agreements.
Appliances
100%
HVAC
98%
Plumbing
71%
Roofing
100%
1 gap found · Plumbing below agreement usage
Checklist & invoice check
Nothing goes out until it all lines up.
Closings imported & validated
✓
Usage rules applied
✓
Gaps reviewed
✓
Invoice matches agreement terms
✓
Ready to submit · 100% accurate
Home builders managing rebates with RebatePros include
$1B+
in rebate claims processed annually
380,000+
homes processed annually
8 of the top 10
national home builders use RebatePros
Since 1999
in rebates, purpose-built software since 2015
Why builders use RebatePros

Less rebate admin.
No missed claims.

01

Every agreement in one place

Manufacturer agreements, terms and requirements live in one system, not in spreadsheets and inboxes.

02

Product usage, handled

Report closings and product usage once. RebatePros applies your agreement terms to every home.

03

Claims ready to review

Claims and invoices are built from your data and calculated to your terms, ready for your team to review and send.

How it works

From agreement
to payment.

You set it up once. RebatePros does the rest.

YouRebatePros
Agreements
You · set once
Closings
Auto-sync
Calculations
Automatic
Claims
You · review & send
Payments
Tracked
Step 1 · You, once
Load your agreements

Upload each manufacturer agreement once. RebatePros turns the terms into rules.

PDF
HVAC_Program_2026.pdf
→
✓ Jan 1 – Dec 31
✓ 22 eligible products
✓ Paid quarterly
✓ Plan & model rules
Step 2 · Automatic
Closings flow in

Closings and product usage sync from the systems you already use, and every row is validated on the way in.

ERP
Accounting
FTP
API
→
1,284
homes synced
✓ Validated
Step 3 · Automatic
Every rebate, calculated

Each home is calculated to your agreement terms. 100% accurate calculations, guaranteed.

1418 Cedar Bluff Ln
✓ 14 products
207 Willow Pass Ct
✓ 12 products
93 Juniper Ridge Dr
✓ 15 products
512 Aspen Ct
✓ 15 products
1,284 of 1,284 homes calculated
Step 4 · You, review & send
Claims, ready to go

Claim and invoice packages are built for you. Give them a final review and send.

Q3 claim · HVAC program
Homes included
1,284
Invoice attached
✓
Matches agreement terms
✓
Send claim
✓ Claim sent
Step 5 · Tracked
Watch it get paid

Follow every claim and payment by division, community and home.

Dallas–Fort Worth
Paid
Phoenix
Paid
Southern California
Paid
Atlanta
In review
3 of 4 divisions paid · sample data
What you get

Built for the way
builders manage rebates.

Trackable checklists

Every agreement requirement and claim step, checked off by home and community.

Import validation

Closing and product data is checked for missing or misformatted fields as it comes in.

Product usage rules engine

Your agreement terms become rules that apply to every home automatically.

Gap analytics reporting

See where product usage and agreements don't line up, so you can spot claims that haven't been filed.

Invoice data validation

Invoices are checked against your agreement terms before they go out.

Plus everything else

Agreement library, payment tracking, reporting by division or community, and ERP, accounting, FTP and API connections.

Our guarantee

100% accurate calculations
— guaranteed.

You control the data you put in. We guarantee the math. Every rebate is calculated exactly to the terms of your agreements.

Add-ons

Need more?
Add it on.

Add-on

White-glove rebate management

Our rebate specialists manage your rebate process for you, inside RebatePros.

Add-on

Rebate Marketplace

Search rebates available to you beyond your direct agreements, and activate the ones that fit.

Explore the marketplace
Add-on

Custom-built tools

Features developed around your team's specific needs.

“RebatePros has provided Meritage Homes a simple and accurate tool to solve a complex problem.”

Meritage Homes
National Strategic Sourcing Director

Put every rebate in one place.

Create your free account. Our team sets it up around the agreements you already have and emails you your login.

Get Started Free